Despite the conversations on going paperless, most organizations still require a mix of digital and paper-based documents for their business operations. These businesses now realize the benefits of going digital, in how it can help in archiving and managing documents, saving space, and generally, bringing benefits in workflow and productivity.
Nowadays, turning documents into physical copies is just a matter of printing them out. However, going from physical to digital can be a bit of a challenge, especially if you do not have the right tools to get the task done.
Since every organization has specific needs that are unique to them, the question now is: what factors should be considered when buying one of these scanners?
When it comes to scanning a big load of paperwork, business owners need a scanner that scans quickly, and is durable and easy to use. Thus, manufacturers need to ensure that they provide data sheets that show the speeds of sheetfed scanners they offer.
Aside from scanner speeds, it also pays to consider the daily duty cycle, which represents the average number of scans recommended for the unit. While it gives users an idea on proper usage, duty cycle rates do not necessarily measure the durability of the scanner. If the user scans more than its duty cycle, there will be no immediate effect on the device; however, it can affect the life cycle of the scanner over time.
Business owners looking to make the most of their scanners would want versatility features, as well, especially if they need to scan different sizes and types of media. A sheetfed scanner can now deliver this capability if it has a flatbed scanner conversion kit.
There are also other features to look out for, which will come useful in managing multiple documents. Some sheetfed scanners have an automated document feeder (ADF) that can hold many unbound documents. If the business requires scanning large batches, an ADF that can hold a hundred or more sheets is necessary.
Network and Wi-Fi Functionality
One of the biggest issues that businesses still have to deal with in using a sheetfed scanner is its ability to function with multiple users. Some units are still limited to only one or few users only. However, this is not the case for more advanced models, especially those that are equipped with network and Wi-Fi functionality.
Taking the concept of accessibility one step further, Epson makes it easier to print or scan documents with Epson Connect. This feature allows users to link to Epson printers wirelessly from any smartphone, tablet or computer from anywhere in the world.
With today’s advances in technology, business owners now have the best options to tackle their scanning needs.
Epson has focused on the details in incorporating its innovative technologies, featured in its WorkForce sheetfed scanners, to give the right quality, speed, and agility that can help automate processes, as well as to boost productivity & operations.